Print Keynote Handouts Like PowerPoint

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If you’ve recently switched from PowerPoint to Keynote for your presentations, congratulations. Like me, you’ve already discovered how superior Keynote is.

One point of frustration I had, however, was the fact that I couldn’t figure out how to print the 6-to-a-page handouts like I did in PowerPoint. The very steps that got me the PowerPoint handouts gave me this in Keynote:

Lame Handouts

Space wasting, impossible to read handouts.

I finally figured it out (or someone told me–I can’t remember), but in the months since I last printed Keynote slides I forgot again, and I couldn’t find a Web site to help.

Consider this post to be a sticky to my future self on how to print Keynote handouts the way I want. If it helps you as well, all the better.

Step 1: Create Keynote presentation.

Web Marketing Keynote Presentation

Step 2: Hit print. Change the 3rd pull down menu from "Copies & Pages" to "Layout." Choose the number of slides you’d like to see on each page.

If some sugar daddy is paying for the printing job, choose four. If it’s coming out of your own limited budget choose 6. If you’re trying to destroy the eyesight of the members of your audience choose 9.
 

Chose Layout

Step 3: Change the pull down from "Layout" to "Keynote." Make sure the Print setting is set to "Individual Slides." Hit Print.

Choose Keynote, Choose Individual Slides

Step 4: Admire your work.

Gorgeous Handouts

Rich Brooks
Keynote Presenter

  • Paul Wesel

    THANK YOU THANK YOU THANK YOU!

    I am so frustrated with Keynote – it is difficult to change over from PowerPoint (I think) and the Keynote Help gives you NO IDEA how to change the Keynote handout layout. Thanks so much for telling me how to do it.

    Much appreciated . . .

    Paul Wesel
    Boston, Mass.

  • Paul Wesel

    THANK YOU THANK YOU THANK YOU!

    I am so frustrated with Keynote – it is difficult to change over from PowerPoint (I think) and the Keynote Help gives you NO IDEA how to change the Keynote handout layout. Thanks so much for telling me how to do it.

    Much appreciated . . .

    Paul Wesel
    Boston, Mass.

  • Raj Smith

    Thanks from Canada as well. Using Keynote 2.0.2 and this works flawlessly.

    This really should be a better-documented feature…. Once you set up the slides like this, it makes for an even nicer-looking handout than the PowerPoint standard.

  • Raj Smith

    Thanks from Canada as well. Using Keynote 2.0.2 and this works flawlessly.

    This really should be a better-documented feature…. Once you set up the slides like this, it makes for an even nicer-looking handout than the PowerPoint standard.

  • infantrix

    You can safe in addition the "pages per side"-setting you have chosen as a new preset. So the next time you are even faster in printing your handouts.

  • infantrix

    You can safe in addition the "pages per side"-setting you have chosen as a new preset. So the next time you are even faster in printing your handouts.

  • http://www.flyteblog.com Rich Brooks

    Good point; I actually have 4 slides/page and 6 slides/page as presets, depending on whether I'm paying for the printing!

  • http://www.flyteblog.com Rich Brooks

    Good point; I actually have 4 slides/page and 6 slides/page as presets, depending on whether I'm paying for the printing!

  • Sarah

    Thanks so much for this! It's exactly what I needed. However I did exactly what you said and the slides still print in a column. Any other ideas? If anyone knows, please email me at sarahjparr@hotmail.com

  • Sarah

    Thanks so much for this! It's exactly what I needed. However I did exactly what you said and the slides still print in a column. Any other ideas? If anyone knows, please email me at sarahjparr@hotmail.com

  • James Koehler

    I recently had some serious problems with my new macbook pro. I now have a new logicboard and have done a clean install of OSX and my software. All the software is up to date. For whatever reason, I can't print like this now and I was able to do it before. Now when I try this I only get one slide per page. Any suggestions?

  • James Koehler

    I recently had some serious problems with my new macbook pro. I now have a new logicboard and have done a clean install of OSX and my software. All the software is up to date. For whatever reason, I can't print like this now and I was able to do it before. Now when I try this I only get one slide per page. Any suggestions?

  • http://www.flyteblog.com Rich Brooks

    James,

    Unless there's still some glitch with your computer, the only thing I can guess is that you're skipping over the part where you FIRST choose Layout from the pulldown menu and then change 1 pages per sheet to 4 pages per sheet.

    Otherwise, I'm out of ideas.

  • http://www.flyteblog.com Rich Brooks

    James,

    Unless there's still some glitch with your computer, the only thing I can guess is that you're skipping over the part where you FIRST choose Layout from the pulldown menu and then change 1 pages per sheet to 4 pages per sheet.

    Otherwise, I'm out of ideas.

  • Jack

    I'm actually having the same problem as James. I recently did an erase and install. I reinstalled everything, including iWork '08. I had figured this tip out a while back, and have been using it on a near-daily basis. However, after the erase and re-install I have the same problem as James. Despite correctly choosing the layouts (as I have many times pre-wipe) the PDF I get has one slide per page. Same deal, regardless of whether I hit PDF or preview, or anything.

  • Jack

    I'm actually having the same problem as James. I recently did an erase and install. I reinstalled everything, including iWork '08. I had figured this tip out a while back, and have been using it on a near-daily basis. However, after the erase and re-install I have the same problem as James. Despite correctly choosing the layouts (as I have many times pre-wipe) the PDF I get has one slide per page. Same deal, regardless of whether I hit PDF or preview, or anything.

  • shiunn

    I must say how thankful I am of this solution. It works beautifully and cleanly. You have my gratitude.

  • shiunn

    I must say how thankful I am of this solution. It works beautifully and cleanly. You have my gratitude.

  • Geoff

    I've used the same method with success. My current issue is how to print slides with notes in a draft format to save both time and toner … any ideas?

  • Geoff

    I've used the same method with success. My current issue is how to print slides with notes in a draft format to save both time and toner … any ideas?

  • Lenny g

    thank you very much =]
    i just got a mac and for college my bio and chem teachers love powerpoints !

    it has been such a help to be able to print them out this way =D

    thank you

  • Lenny g

    thank you very much =]
    i just got a mac and for college my bio and chem teachers love powerpoints !

    it has been such a help to be able to print them out this way =D

    thank you

  • http://similibus.org Will Taylor

    The resulting .pdf files are unfortunately a bit bloated, mine are nearly the size of the original .kn file. I've had good success shrinking them using PDF Shrink – keeping the original quality, at about 1/3 of the original file size.

  • http://similibus.org Will Taylor

    The resulting .pdf files are unfortunately a bit bloated, mine are nearly the size of the original .kn file. I've had good success shrinking them using PDF Shrink – keeping the original quality, at about 1/3 of the original file size.

  • s.medina

    Thank you so much for the information. Without this I would not have known where to begin. After playing around with the Keynote handout capabilities further, I found some shortcut that I would like to share.

    PRINT KEYNOTE SLIDES

    1. Click on FILE.

    2. Click on PRINT.

    3. Indicate slide numbers I want (e.g., From 1 to 4 )

    4. Change “Copies & Pages” to “Layout”

    5. Pages per Sheet = 2 is good.

    6. Click on PREVIEW i
    7. Click on PRINT.

  • s.medina

    Thank you so much for the information. Without this I would not have known where to begin. After playing around with the Keynote handout capabilities further, I found some shortcut that I would like to share.

    PRINT KEYNOTE SLIDES

    1. Click on FILE.

    2. Click on PRINT.

    3. Indicate slide numbers I want (e.g., From 1 to 4 )

    4. Change “Copies & Pages” to “Layout”

    5. Pages per Sheet = 2 is good.

    6. Click on PREVIEW i
    7. Click on PRINT.

  • Camila

    Thank you so much!

  • Camila

    Thank you so much!

  • Gregg

    I don't mean to sound like a dullard here, but where's the file print command within Keynotes 09' as I don't see it anywhere within Keynotes (by either right clicking or left clicking or in any of the the icons)

  • Gregg

    I don't mean to sound like a dullard here, but where's the file print command within Keynotes 09' as I don't see it anywhere within Keynotes (by either right clicking or left clicking or in any of the the icons)

  • Denise

    Hi, thanks for posting this but I am so frustrated because I followed these directions exactly and when I click preview I keep getting one slide per page! I am ready to scream. Please tell me what I'm doing wrong if you can.

  • Denise

    Hi, thanks for posting this but I am so frustrated because I followed these directions exactly and when I click preview I keep getting one slide per page! I am ready to scream. Please tell me what I'm doing wrong if you can.

  • beans

    Thank you sooo much from Bahrain

    this was very easy to follow

  • beans

    Thank you sooo much from Bahrain

    this was very easy to follow

  • Barbara

    Why don't they tell you this in the Help menu? (Yes, this is a rhetorical question.) Who would know when the individual slide selection says it will print 41 pages, that it will actually print 5 pages with 9 per page? Thanks so much for this information.

  • Barbara

    Why don't they tell you this in the Help menu? (Yes, this is a rhetorical question.) Who would know when the individual slide selection says it will print 41 pages, that it will actually print 5 pages with 9 per page? Thanks so much for this information.

  • Lara

    THANK GOD YOU POSTED THIS !
    I finally realised to look up how to print on keynotes online .. u know , about 30 wasted pages of paper later .

    FML

  • Lara

    THANK GOD YOU POSTED THIS !
    I finally realised to look up how to print on keynotes online .. u know , about 30 wasted pages of paper later .

    FML

  • http://www.robbz18.blogspot.com Robbi

    Oh thanks so much!!!

  • http://www.robbz18.blogspot.com Robbi

    Oh thanks so much!!!

  • Michele C

    THANK YOU SO MUCH!!! I've been going crazy trying to figure this out for my class lecture notes this whole semester!

  • Michele C

    THANK YOU SO MUCH!!! I've been going crazy trying to figure this out for my class lecture notes this whole semester!

  • http://www.daventrychristadelphians.org Tim

    Thanks very much. It's a bizarre way to do it, so i'm glad you've shown us all how.

  • http://www.daventrychristadelphians.org Tim

    Thanks very much. It's a bizarre way to do it, so i'm glad you've shown us all how.

  • http://www.hotmail.com kiran

    omg thanks soooo much for the help.. i was going insane trying too figure out how to print out the slides.. they shud really ADD that in the video tutorials!

  • http://www.hotmail.com kiran

    omg thanks soooo much for the help.. i was going insane trying too figure out how to print out the slides.. they shud really ADD that in the video tutorials!

  • MHC

    What a relief!!!!!!!!!!!!!!!!!!!!! Thank u so so so so muchhhhhhhhhhhhhhh…. It’s that simple!!! U have my gratitude!

  • MHC

    What a relief!!!!!!!!!!!!!!!!!!!!! Thank u so so so so muchhhhhhhhhhhhhhh…. It’s that simple!!! U have my gratitude!

  • Turbolego

    I´ve tried to print handouts with both iWork 08 and 09, they both fail.

    Now i´m getting microsoft office for mac.

    =(

  • Turbolego

    I´ve tried to print handouts with both iWork 08 and 09, they both fail.

    Now i´m getting microsoft office for mac.

    =(

  • Holland

    When I get the print menu there is only 2 dropdown, not 3

  • Holland

    When I get the print menu there is only 2 dropdown, not 3

  • Holland

    got it, haha nevermind

  • Holland

    got it, haha nevermind

  • Christina

    Thank you for posting this!

  • Christina

    Thank you for posting this!

  • Neil

    But what about pringint JUST ONE slide per sheet?…Full size on a piece of A4. The slide is A4 size but there just does not seem to be a way to get it to print full size on one sheet.
    I have been trying for an hour now, and i just cant get it to produce one slide per sheet….Keynote superior to powerpoint…don’t make me laugh, same with all Apple software, inconsistent and illogical

  • Neil

    But what about pringint JUST ONE slide per sheet?…Full size on a piece of A4. The slide is A4 size but there just does not seem to be a way to get it to print full size on one sheet.
    I have been trying for an hour now, and i just cant get it to produce one slide per sheet….Keynote superior to powerpoint…don’t make me laugh, same with all Apple software, inconsistent and illogical

  • Neil

    Ah , just found it, Was expecting to something like Scale to Fit paper Size or Layout..One page per sheet…but oh no, not as logical as that.
    under the Keynote printer options menu, there is 2, 3 or more pages per sheet, but No 1 Page per sheet…that only comes up with the Individual Slides Option. I had not selected that in the past as i do not want to print Individual slides…I want to Print them All…one per sheet.

  • Neil

    Ah , just found it, Was expecting to something like Scale to Fit paper Size or Layout..One page per sheet…but oh no, not as logical as that.
    under the Keynote printer options menu, there is 2, 3 or more pages per sheet, but No 1 Page per sheet…that only comes up with the Individual Slides Option. I had not selected that in the past as i do not want to print Individual slides…I want to Print them All…one per sheet.

  • Karen

    Thank you for sharing how to do this! You’re a life-saver! I love Keynote, but for class we need to print 6 slides to a page… and the “Help” in Keynote was of no help! You should work for Apple. LOL! Thanks again!

  • Karen

    Thank you for sharing how to do this! You’re a life-saver! I love Keynote, but for class we need to print 6 slides to a page… and the “Help” in Keynote was of no help! You should work for Apple. LOL! Thanks again!

  • http://www.rcim.org Rob Crickett

    So cool information you’ve posted. it opened up the whole new print reality for me that I was really struggling with. thanks so much Rich.

  • http://www.rcim.org Rob Crickett

    So cool information you’ve posted. it opened up the whole new print reality for me that I was really struggling with. thanks so much Rich.

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  • Therese

    Hi there,
    BIG THANK YOU. I second what is said about you working for Apple! Once again my faith in the sharing capacity of humans has been restored! And my conscience pricked into asking ” And what are you sharing ……”

    Thanks again
    Therese

  • Therese

    Hi there,
    BIG THANK YOU. I second what is said about you working for Apple! Once again my faith in the sharing capacity of humans has been restored! And my conscience pricked into asking ” And what are you sharing ……”

    Thanks again
    Therese

  • dominic

    To paraphrase Renton in Trainspotting:

    You fluffin dancer!

    In English: Thank you for saving me all that time and stress.

  • dominic

    To paraphrase Renton in Trainspotting:

    You fluffin dancer!

    In English: Thank you for saving me all that time and stress.

  • Brian

    THANK YOU SOOOO MUCH!!!!!!!! you are a keynote god!

  • Brian

    THANK YOU SOOOO MUCH!!!!!!!! you are a keynote god!

  • Pingback: Printing Handouts in Keynote « The Philosophical Fish()

  • Anna

    Thank you so much! This has saved me loads of aggro!

  • Tedwtoz

    Gracias!!!

  • Anne

    Thank You, Thank You, Thank you!!! This saved me so much time and I don’t know if I would have ever figured it out.

  • Kirst

    THANK YOU SO MUCH!

  • Cdenk2003

    Thank You so much!!! I have been searching for a way to fix Keynote in this matter! Lifesaver!!!

  • Andrew

    I wish I would have searched for this a long time ago. I’ve spent way too much time trying to do this on my own. Thanks for posting!

  • guest

    I love you.

  • Michelle

    THANK YOU SO MUCH!

  • Trich002

    The best news I’ve gotten in a while, thanks

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  • mac

    omggg thank you soo much, this has been the most frustrating issue ever!! you’re genius! thanks!

  • http://twitter.com/therichbrooks Rich Brooks

    We do what we can. :)

  • Rawrimanathlete

    Thank you!!! big help :D!

  • http://www.facebook.com/natalie.alaimo Natalie Alaimo

    This is awesome – thanks for sharing this – saves me reading tiny little slides!

  • JL

    thank you!

  • Anthony Centore

    Thank you! Worked great! 
    Hopefully iWork 2010, I mean 2011, I mean 2012…(??)… will have an even easier way to do this!
     ;-) 

  • Maryam

    Thanks a lot. 
    I used to switch to a computer to print!!

  • Shakta

    Thank you for this, Rich.  Can you comment about how to share just a few slides from a presentation with someone?  I want to take a section of my keynote presentation and send it to someone.  thanks

  • http://www.facebook.com/jbavington Jason Bavington

    Thanks, that was an awesome guide!  This baffled me and frustrated me until this post.  Merci!

  • Mrs Doubtfire

    we want more! we want more! Fantastic, thank you!!

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  • QA36

    I too wondered why the default setting created “Space wasting, impossible to read handouts”. Thank you for saving me a bunch of time today!